Clear visibility and control over your school's fee management.
Purpose-built software to simplify invoicing, payment follow-up, and parent balances for fee-paying schools.
Designed specifically for the operational realities of educational institutions.
School fees keep your school running
Consistent and predictable fee collection is essential to the functioning of any school. It directly impacts your ability to pay teachers, maintain infrastructure, plan for the future, and ensure operational continuity. When fee management is chaotic, the entire school feels the stress.
The hidden cost of managing school fees
Managing tuition and fees is rarely straightforward. When schools rely on manual processes or generic software, administrative burdens multiply and cashflow visibility suffers.
Endless spreadsheets that are prone to human error and hard to keep updated.
Chasing payments manually, creating unnecessary friction with parents.
Reconciling bank transfers with student accounts takes hours of detective work.
Lack of real-time visibility into what is due, paid, or outstanding.
Why generic tools fail
Generic accounting tools are built for standard commercial transactions. They assume a simple logic:
But schools operate on a different reality:
Trying to force school fee structures into generic accounting software or patching things together with Excel inevitably leads to painful workarounds and messy records.
A purpose-built solution for school finance
Maia SchoolFin is designed specifically to handle the unique workflows of school fee management. It bridges the gap between your school's operational reality and your financial records, providing a clear, accurate, and manageable system for invoicing, tracking, and reconciling tuition and fees.
Everything you need to manage fees efficiently
Built around the way schools actually work, not the way generic software thinks they should.
Family & Student-Based
Group siblings under a single family account for consolidated billing and clear parent visibility.
Term-Based Structure
Easily configure fees around your school's specific academic terms and billing cycles.
Automated Payment Tracking
Keep a precise, real-time record of every payment received and every balance outstanding.
Smart Reminders
Send professional, timely reminders to parents without the manual administrative heavy lifting.
Streamlined Reconciliation
Match incoming payments to specific student accounts and fee categories with ease.
Clear Balance Visibility
Give your finance team and parents immediate clarity on exactly what is owed and what has been paid.
Better for your team, better for your parents
Moving away from manual processes doesn't just save time—it transforms the relationship between your school and your families.
The Parent Experience
Happier parents who appreciate transparent, professional statements of accounts, invoices, and receipts. No more confusion over what was paid for which child and for which term.
Simple monthly pricing based on school size
Pick the plan that matches your enrollment. Every tier includes the full Maia SchoolFin feature set.
Starter
Up to 300 students
Growth
301–500 students
Campus
501–1,000 students
Large Campus
1,000+ students
Designed for the complexity of real schools
We know that school billing is rarely simple. Maia SchoolFin is built to support the real-world complexity you face every day.
Grounded in real school operations
Maia SchoolFin wasn't built in a vacuum. It was developed in direct collaboration with school administrators and finance teams to solve real operational pain points. By listening to the specific challenges schools face, we've refined a product that is practical, reliable, and immediately useful.
Built by finance professionals
Maia SchoolFin was founded by Alice Van Mierlo, a certified ACCA professional who has co-founded several businesses with a focus on finance and management systems. Alice understands the critical importance of solving practical operational challenges with robust, well-designed financial tools.
Blog
Insights and best practices for school fee management
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Read moreFrequently Asked Questions
Is the migration of data hard?
No. We understand that moving systems can be daunting, and we are here to help you through the entire process to ensure a smooth transition.
Is this accounting software?
No. Maia SchoolFin is a specialized fee management system. It handles the operational side of billing and tracking, which can then feed clean data into your main accounting software.
Is this a full school ERP?
No. We focus exclusively on doing one thing exceptionally well: managing school fees and related financial admin workflows.
Can it work with our current processes?
Yes. The system is designed to be flexible and adapt to the specific ways your school handles billing and collections.
Is it relevant if we still use spreadsheets?
Absolutely. Moving from spreadsheets to Maia SchoolFin will be a massive upgrade in terms of accuracy, time saved, and professional appearance.
Can it support different fee structures?
Yes. Whether you bill annually, by term, or have complex fee categories, the system is built to handle it.
Ready to simplify your fee management?
Stop wrestling with spreadsheets and generic software. Start managing your school's fees with clarity and confidence.